Posts tagged ‘voice email’

How to send an audio or voice email in Windows 7? (Steps should work in Vista or XP as well)

How to send an audio or voice email in Windows 7?

This can be done with special software and without specially software.

Without special software

  • Microphone – Often laptops come with microphones built-in. But a head set or a stick microphone usually has better results. If you don’t have one, buy one here: USB Microphone from Amazon
  • Email – any email that allows for attachments will do.

Step 1 – Record the email.

  1. Open sound recorder by going to Start and typing in “Sound Recorder” and choosing to open the application.
  2. Click “Start Recording” and talk into your microphone.
  3. Click “Stop Recording” when finished.
  4. Save the file where you want to save it. It is a .wav file.

Step 2 – Send the .wav file as an attachment

  1. Open your favorite mail program or web-based email tool.
  2. Start a new email or compose a new email.
  3. Enter a recipient.
  4. Enter a subject.
  5. Add the .wav file as an attachment.
  6. Click Send.

With special software
There is special software for doing this, and there are lots of different types. I am only going to discuss one piece of software here called WaxMail that is an integration tool to Outlook or Outlook Express.

Step 1 – Download WaxMail.

  1. Go to the web site:
  2. Choose the correct download based on whether you are using Outlook or Outlook Express and click it.
  3. Follow the download instructions and on step 3 click the download button.
  4. Save the file to where ever you want.

Step 2 – Install WaxMail

  1. Make sure Outlook or Outlook Express is closed.
  2. Run the downloaded executable: setup_waxmail_1_0_0_40.exe
  3. Follow the installation instructions.
  4. Finish.

Note: I use Outlook at work, so I am going to show you an example using Outlook. I am not going to post an example using Outlook Express but it should be similar.

Step 3 – Use WaxMail to send a Voice Email

  1. Open Outlook or Outlook Express. You should now have a WaxMail toolbar.

  2. Click New WaxMail. You get a new email message and the WaxMail voice recorder show up.

  3. Click big red Record button and talk into your microphone.
  4. Click Stop when you are finished talking.
  5. Click the rename option and rename the voice file. The voice message is named something generic and you can see it in the WaxMail tool in a white box and there is a Rename and a Delete button
  6. In the email under To: enter the recipient.
  7. Also give the email a valid Subject.

    It should now look something like this:

  8. Click Send.

The one thing that I don’t like is that this line is appended to all emails unless you purchase WaxMail.

Tired of typing emails? WaxMail lets you record and send voice messages via email. Get your free copy from

I looked for an open source or free version without advertising and that didn’t cost any money, but I couldn’t find one. If you find one, please let me know, otherwise you have live with the ad.